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Step-by-step guide

  1. If you currently have it open, close Microsoft Outlook.
  2. Open the folder where signatures are saved.
    1. Because the Signatures folder is a hidden folder, the easiest way to open the folder is to navigate to the path directly from the Start menu. 

      Path to Hidden Signatures Folder
      %APPDATA%\Microsoft\Signatures
       Windows 7

      On Windows 7

          1. Click Start
          2. Next to the Shut down button, in the Search programs and files box, 
            type the path above and then press Enter.

       Windows Vista

      On Windows Vista

          1. Click Start
          2. Next to the Shut down button, in the Search programs and files box, 
            type the path above and then press Enter.

       Windows XP

      On Windows XP

            1. Click Start
            2. Click Run.
            3. In the box provided, type the path above and then press Enter.

  3. Copy the signature files.
    1. There are three files for each email signature — an HTML Document (.htm), Rich Text File (.rtf), and Text Document (.txt).

  4. If you currently have it open, close Microsoft Outlook.
  5. On the destination computer, open the Signatures folder as directed above (Step 2).
  6. Paste the three files copied in Step 3 into this folder.
  7. Start Outlook and verify that your signature is available.

To Update Older Signatures

For signatures created in older versions of Outlook, you should update the signature files so that they use revised HTML code that uses cascading style sheets (CSS). This helps prevent potential problems when switching or deleting signatures in a message.

  1. Click the File tab.
  2. Click Options.
  3. Click Mail.
  4. Under Compose messages, click Signatures.
  5. In the Signatures and Stationery dialog box, in the Select signature to edit list, click a signature.
  6. Click in the Edit signature box, and then click Save.

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