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  1. Send an email to requesting assistance with purchasing technology equipment. Please include
    1. Type of equipment, e.g. "Desktop Computer and display screen".
    2. Quantities of each item.
    3. End users of the equipment. The Business Office requires this to be on the PO request.
    4. Department account code to use for the purchase order request.
  2. IT will write up the PO request with the specific model numbers, quote numbers, purchase prices and account codes, and send to you as a spreadsheet.
  3. Verify that the quantities, end users, and account codes are correct, then print the PO request.
  4. Obtain the signature of the department head or division chair.
  5. Obtain the signature of the Senior VP over your department or division.
  6. Turn PO request in to the Accounts Payable (AP) office.
  7. Wait for the AP office to process the PO request and issue the PO number.
    1. They will send the PO request back to the main Business Office for one of the accountants to check your budget for available funds. 
    2. If they have a question, they may contact you. 
    3. If it is approved, it will then be sent back to AP.
    4. AP will stamp the next sequential PO number on the request, turning it into an approved PO.
    5. AP will scan and email the PO to you.
  8. Send electronic image of the approved PO with stamped PO number back to the IT staff person who sent you the PO request. 
  9. IT will place the order.
  10. IT will contact you to schedule the installation after the item(s) are received and any necessary preparation is done.